Sullivan Mahoney LLP ("Sullivan Mahoney", "we", "us") respects the privacy of job applicants. This notice explains how we handle personal information submitted through this Careers portal.
Information we collect
Depending on the position, we may collect:
- your name and contact information;
- address information;
- employment, education, qualifications, and professional credentials;
- your resume, cover letter, transcript, and other documents you choose or are required to provide;
- information generated during recruitment, including notes, status information, interview details, and correspondence; and
- technical and security information needed to operate and protect the portal.
Please do not submit sensitive information that we have not requested, such as a social insurance number, banking details, or medical information.
How we use your information
We use applicant information to:
- receive, administer, and assess your application;
- verify qualifications and communicate with you about recruitment;
- conduct interviews and make hiring decisions;
- maintain security, prevent misuse, and troubleshoot the portal; and
- meet legal, regulatory, record-keeping, and dispute-resolution obligations.
Who may access the information
Access is limited to Sullivan Mahoney personnel and service providers who require it for recruitment, technology support, security, legal compliance, or related business purposes. Service providers are expected to protect the information and use it only for the services they provide to us. We may also disclose information where required or permitted by law.
Automated screening
A job posting will state whether artificial intelligence is used to screen, assess, or select applicants for that position, where disclosure is required. The portal itself does not make a hiring decision merely because an application is submitted.
Retention and deletion
We retain applicant information only for as long as reasonably necessary for recruitment, potential future opportunities where appropriate, legal or regulatory requirements, and the establishment, exercise, or defence of legal claims. Retention periods may vary according to the record and circumstances. When information is no longer required, we take reasonable steps to securely delete, destroy, or anonymize it, subject to legal holds and mandatory record-keeping requirements.
Safeguards
We use administrative, technical, and physical safeguards appropriate to the sensitivity of applicant information. No Internet transmission or storage system can be guaranteed to be completely secure.
Your choices and requests
You may contact us to ask about applicant information we hold, request access or correction, withdraw consent where applicable, or raise a privacy concern. Some requests may be subject to legal exceptions, retention duties, or identity verification.
Contact us
Careers / Privacy Inquiry
Sullivan Mahoney LLP
40 Queen Street, P.O. Box 1360
St. Catharines, Ontario L2R 6Z2
Email: careers@sullivanmahoney.com
Telephone: 905-688-6655
Changes to this notice
We may revise this notice periodically. The effective date above identifies the current version.